How to Automate Daily Tasks with AI

🧠 Idea 1: Prioritize Emails with ChatGPT

Copy a list of recent email subject lines (or snippets) and paste them into ChatGPT.

Ask it to sort them by urgency, deadlines, or client importance.

📝 Prompt Example:

“Here are 10 emails. Which are urgent, which can wait, and which ones mention upcoming deadlines?”

✅ Why it works:

This helps you scan your inbox faster and focus only on what matters most.

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✉️ Idea 2: Draft Quick Replies with Smart Prompts

Use ChatGPT to write responses like:

• Polite declines

• Meeting confirmations

• Follow-up messages

Save your most-used prompts as templates.

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📌 Example: “Reply to this with a polite decline, thanking them and suggesting next month.”

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📆 Idea 3: Automate Calendar Invites with Zapier

Goal:

Turn certain types of incoming emails (e.g., “Let’s meet next week”) into automatic Google Calendar invites.

Here’s how to do it:

✅ Step 1: Create a Zapier Account

Go to zapier.com and create a free account (or log in).

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✅ Step 2: Choose Your Trigger App

• Click “Create Zap”

• Choose Gmail as your trigger app

• Select “New Email Matching Search”

• Connect your Gmail account and authorize access

• For the search string, try:

"subject:(let's meet) OR subject:(schedule a call)"

(You can customize this based on your typical meeting requests)

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✅ Step 3: Add a Filter (Optional)

Use Zapier’s “Filter” step to narrow down emails — for example:

• Only include emails that contain “schedule”

• Or only from certain people or domains

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✅ Step 4: Choose the Action App

• Choose Google Calendar as the action

• Select “Create Detailed Event”

• Connect your Google Calendar account

• Fill in the fields:

• Title: “Meeting with {{From Name}}”
• Start Time: Choose a placeholder (e.g., Tomorrow at 10am)
• Description: Add email content or a fixed message
• Guests: Add sender’s email if available

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✅ Step 5: Test and Turn On Your Zap

Zapier will run a test using a sample email.

If everything looks good, click “Turn Zap On” — and you’re done!

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📌 Result:

Now when someone emails you with “Let’s meet” in the subject, Zapier will auto-create a calendar invite — no manual copy-pasting or scheduling needed.

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📋 Idea 4: Generate Daily To-Do Lists from Context

Use ChatGPT to create a personalized task list using your real inputs.

✅ What to provide:

• Your latest email subject lines or summaries

• Today’s or tomorrow’s calendar events

• Brief meeting notes or transcripts

💬 Prompt Example:

“Based on these emails, calendar events, and notes, create a clear to-do list for tomorrow. Group items by urgency if helpful.”

🎯 Result:

ChatGPT will output a well-structured list of tasks — organized by priority, project, or deadline, helping you start your day focused and prepared.

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🔄 Bonus Tip: Automate Routine Workflows

Use Zapier, Make, or IFTTT to automate repetitive tasks and save time every day.

Examples:

• 📎 Save email attachments to Google Drive

• 🧾 Add form submissions to your CRM

• 🚨 Get Slack alerts for urgent client emails

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✅ Example Prompt to Copy

Prompt:

“Here are my 10 latest emails. Which ones are urgent, and which can wait?”

→ Paste email subject lines, and let ChatGPT help you prioritize.

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